|Spencerville OKs Kirk Bros. for water plant|
|Wednesday, August 07, 2013 12:03 AM|
BY STEPHANIE GROVES
SPENCERVILLE — Village council addressed a multitude of topics during their scheduled Monday night meeting, including the approval of moving forward with Kirk Brothers to provide village with water, a .25-percent Income Tax increase and DNA identification during the fall festival.
At 7:16 p.m., council members invited Richard Kirk of Kirk Brothers and Jay Shutt and Mac McCauley,of CT Consultants into executive session to hammer out the next steps in getting a new water treatment plant built for the village. Council members moved to leave regular session and entered executive session to discuss possible litigation.
During the July 15 council meeting, Mayor P.J. Johnson said the village contracted with Kirk Brothers, who subcontracted H2O Innovation to design and fabricate water tanks for the village. There were redesign issues which held up production for months. Johnson reported that Kirk Brothers terminated the contract with H2O and that Village Administrator Shawn Chapman, Alan Smith and he have had meetings with Kirk Brothers to discuss the situation.
At 9:26 p.m., members moved to exit executive session and re-entered regular session.
Johnson told council that to proceed with the water treatment plant project, there are three options: accept Kirk Brothers plan for a conventional plant; locate another sub-contractor to supply containers; or cease the contract and go after the performance bond.
Johnson asked council if any member had a motion for which direction they would like to entertain. Councilmen John Miller motioned that the Village move forward with Richard Kirk’s proposal and figure a scope of work to keep CT Consultants on as contract administrator. Council members voted unanimously on the motion.
“Mr. Kirk needs to provide more in depth details about his proposal,” Johnson said. “The village needs to explore waiving the liquidated damages after he has presented more details.”
Chapman expressed his concern about the change order language. Attorney Al Smith said a lot of negotiation has to take place before all of this can happen. Discussion was held about the change order and when it could be presented to council for acceptance.
Chapman said Kirk Brothers are preparing a new proposal to provide the village with the water treatment plant originally specified but in a different way. They are working on the modifications to the existing plans and utilizing their own consultants to perform the design and building of the plant.
“The EPA’s (Environmental Protection Agency) perspective is they want to see in the field what was shown in the specifications and on the plan,” Chapman explained. “Poggemeyer Design Group (PDG) will layout the construction specifications and Industrial Fluid Management (IFM) will provide and oversee the installation of the water treatment plant processing equipment.”
Chapman said the installation hinges on two very important steps in the process. He said the first course of action is Kirk Brothers’ submission of a change order, which can change the scope of the project.
“The change order is an in-depth outlining of the proposed changes of the outer metal building and containers,” he explained.
Secondly, the village has to obtain the approval of the modified drawings from the EPA.
Council unanimously approved a resolution declaring it necessary to place a permanent .25-percent Income Tax increase on the ballot for the Nov. 5 General Election. The increase would be effective Jan. 1 and would be used exclusively for the operation of the village police Department.
In the Police Report, Chief Darin Cook said complaints and reports have slowed down recently. He said the department participated in a Safety Carnival last Saturday with the EMS and Fire departments. In addition, Cook said they plan to do DNA identification again at the fall festival on Sept. 21.
Council member Mike Bice asked if the chief had any luck contacting someone about the weeds on the mound of dirt on the southwest side of the Dollar General. Cook said he talked with the manager but nothing has been done to date. Johnson said he sent an email to Dollar General about the eyesore.
The Dollar General alcohol permit hearing was postponed with no new date set. Johnson said he has not heard anything new from the vice president of Governmental Affairs of Dollar General about the status of revoking the application for the permit.
The 2014 Budget Hearing with the County Budget Commission will begin at 10:40 a.m. Tuesday in the auditor’s conference room.
Johnson said he was contacted about a poker run on Sept. 1. The proposed first stop is the Veteran’s Memorial Park.
In the Administrator’s Report, Chapman presented a written report to council. Due to time constraints, he did not review the report but asked if council had any questions. The report was as follows:
— The N. Mulberry Street water line replacement project began on July 16 and some minor problems were encountered because the area was not constructed as per plans. The 1990 JCB backhoe stopped working due to an electrical problem but was promptly repaired.
— Verbal approval for the baby pool renovation was received from the Ohio Department of Health and at this time, it doesn’t appear that the baby pool will be completed for use this season. The final day for the pool to be open is Aug. 18, which has had a low attendance due to weather. Hours of operation until then are noon to 6 p.m. Monday through Saturday and 1-6 p.m. on Sunday.
— Hydrant flushing is planned for November with notices being issued via water bills and The Journal News.
— The entire town will have its trash picked up on Tuesdays. A few residents have yet to receive their green carts from ACR but they are taking care of this. Chapman received calls that claimed ACR was dumping the recycle in with the regular trash. After a call to John Berens of ACR, chapman was assured that was not happening.
— The County Road program began Monday with Shelly Company grinding portions of Second Street between Elizabeth and Broadway and Main Street between Second and Fourth Streets. The road cut from the North Mulberry Street water line project will be completed after the water line has been installed.
— Chapman reported he fears the village may lose the Moving Ohio Forward Grant due to the inability to locate property owners. Chapman will contact the administrator of the grant to check if he has made any progress locating owners.
— State approval has been received for the shelterhouse at the Veterans Memorial Park.
— A free replacement traffic signal was obtained from Delphos and is being refurbished to be used at the old school crossing on East Fourth Street. Chapman thanked Delphos for the donation.
— Several water main line breaks were repaired. There was a two-hour delay at the North Canal Avenue leak because crews waited for the line locating company, who did not show up.
In the Finance Report, LeeAnn Sypherd reported on the meeting held June 22 when the committee discussed options for employee health insurance. She said Stolly Insurance accumulated different options to present to the committee that would allow the village to be “locked in” now through 2014 before the Affordable Care Act (ACA) is fully implemented. Employee-paid deductibles for the current year are transferable. The committee recommended contracting with Anthem— closest to the current plan with United Healthcare — which would become effective Sept. 1.
Johnson had no Utility Report and said the City of Delphos contacted him to request a meeting with him and the Utilities Chair Nancy Taylor and himself. He has yet to get back with them regarding the request.
The Safety and Streets committee recommended to Council to place two speed bumps in the alley between Pearl and College Streets at the Village Park. Council passed the motion unanimously. The committee also discussed procedures to change the structure to determine speeding fines for the village. The process is complicated and can be simplified by changing it to match the municipal court’s structure, which Johnson will present to the committee and Council at a later date. The committee also continued to review the Emergency Disaster Plan and it should be ready for Council’s approval at the next meeting. Master copies of the approved plan are to be located at the Council Chambers, Fire Department and EMS building.
The next regularly-scheduled meeting will be held at 7 p.m. on Aug. 19 in council chambers.